🌲 To The Woods – After School Club Policies & Procedures

BY Woody August 30, 2025

1. Safeguarding & Child Protection

  • All staff and volunteers are DBS checked.
  • A Designated Safeguarding Lead (DSL) is always available.
  • Concerns about a child’s safety or wellbeing are reported in line with local safeguarding board guidance.

2. Health & Safety

  • Risk assessments are carried out for all activities and locations.
  • Staff are first-aid trained, with a first-aid kit accessible at all times.
  • Clear fire and emergency evacuation procedures are in place.
  • Children must wear suitable outdoor clothing and footwear.

3. Behaviour & Positive Relationships

  • We encourage respect for people, nature, and equipment.
  • Positive behaviour is reinforced through praise and encouragement.
  • Bullying, aggression, or discrimination are not tolerated.
  • Parents will be informed if behaviour becomes concerning.

4. Medical Needs, Illness & Accidents

  • Parents must provide up-to-date medical information.
  • Any medication must be provided with written instructions.
  • Minor accidents are recorded and parents informed.
  • In an emergency, parents and/or emergency services will be contacted immediately.

5. Food & Snacks

  • Healthy snacks and drinks may be provided.
  • Parents must inform us of allergies or dietary requirements.
  • Children are encouraged to eat together in a positive, social setting.

6. Collection & Late Policy

  • Children may only be collected by authorised adults.
  • A collection password system is used for security.
  • Parents must inform staff if someone else will collect their child.
  • Late collection may incur an additional fee and repeated lateness may affect placement.

7. Outdoor & Nature-Based Activities

  • Children will spend time outside in all weather (except when unsafe).
  • Activities may include bushcraft, games, gardening, and nature exploration.
  • Children must follow safety guidance during activities (e.g., tool use, fire circle).

8. Inclusion & Equal Opportunities

  • We welcome all children regardless of background, ability, or need.
  • Activities are adapted to meet individual needs where possible.
  • Reasonable adjustments will be made to support children with SEND.

9. Data Protection & Confidentiality

  • Information provided on registration forms is kept securely.
  • We comply with GDPR and only share information where legally required.
  • Parents have the right to access their child’s records.

10. Complaints Procedure

  • Concerns should be raised with the Club Leader in the first instance.
  • If unresolved, complaints can be escalated to the CIC Directors.
  • A written complaints policy is available on request.
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